Cancellation Policy

Every participant should finish the registration before he can attend the conference. If a registrant is unable to attend an event for any reason, they may substitute, by arrangement with the registrar, someone else of co-authors or from the same institute/organization.

Written requests for cancellations must be sent to the Matdes Conference Secretary.
1. Listeners are eligible for a registration refund if the refund is requested prior to March 1, 2026 and will incur a processing fee of US $50. There are no registration refunds after March 1, 2026.
2. Authors who do not publish papers are also eligible for a registration refund if the refund is requested prior to February 10, 2026 and will incur a processing fee of US$100. There are no registration refunds after February 10, 2026.
3. Authors who have uploaded their FINAL papers are NOT entitled to any refunds.

Personal Reason
The Matdes cannot refund or pay any compensation where could not attend the conference is prevented by reason of circumstances which amount to “personal reason”. Such as travel difficulties, visa problems, health issues, financial default etc.

Force Majeure
The Matdes cannot accept responsibility, refund or pay any compensation where the performance of the conference is prevented or affected by reason of circumstances which amount to “force majeure”.
Circumstances amounting to “force majeure” include any event which we could not, even with all due care, foresee or avoid. Such circumstances include the fire, flood, explosion, storm or other weather damage, break-in, criminal damage, riots or civil strife, industrial action, natural or nuclear disaster, fire, adverse weather conditions, war or threat of war, actual or threatened terrorist activity, epidemic and all similar situations beyond our control.